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37^th Annual General Meeting

25^th November 2019

The 37th Annual General Meeting of the Lanka Fruit & Vegetable Producers, Processors and Exporters Association (Limited by Guarantee) was held on 27th October, 2018 in the Board Room of The Ceylon Chamber of Commerce, Colombo 02 at 12.00 noon.

Member Companies Present

• Aitken Spence Exports (Pvt) Ltd
• C R Exports (Pvt) Ltd
• Development Interplan (Ceylon) Limited
• Dilarshad Enterprise
• Ellawala Horticulture (Pvt) Ltd
• H J S Condiments
• Jagro (Pvt) Ltd
• Nidro Supply (Pvt) Ltd
• Serene International (Pvt) Ltd
• Transgrow (Pvt) Ltd
• Nelna Group
• Kinetic Trading (Pvt) Ltd

Mr. Zuraish Hashim, Chairman called the meeting to order.

The following matters were taken up for discussion.

Notice Convening the Annual General Meeting

Notice convening the Annual General Meeting was read by the Chairman,Mr. Zuraish Hashim.

Read & Confirm Minutes of the 36th Annual General Meeting

The minutes of the 36th Annual General Meeting (which was circulated in advance), was taken up as read and were confirmed to be in order and adopted, proposed by Mr. Harsha Karunarathne and seconded by mr. Jagath Fernando.

Chairman declared the Minutes duly confirmed.

Read & Adopt the Annual Report of the Board of Directors for the year 2017/2018

The Annual Report of the Board of Directors (which was circulated in advance) was taken up as read and unanimously adopted, proposed by Mr. Jagath Fernando and seconded by Mr. H Yakoob.

Election of the members to the Board of Directors

Chairman called for nominees from the member companies to serve on the Board of Directors. The following companies were elected.

Nelna Agro Group

Proposed - Mrs. Dawn Austin
Seconded - Mr. Suresh Ellawala

Alwis Agro Exports (Pvt) Ltd

Proposed - Mr. Harsha Karunarathna
Seconded - Mr. Jagath Fernando

Members of the current Board of Directors

Mr. Zuraish Hashim (Chairman)	Development Interplan (Ceylon) Ltd
Mr. Imdadh Marikar	Expolanka Limited (Pvt) Ltd
Mr. Suresh Ellawala	Ellawala Horticulture (Pvt) Lt
Ms. Shenali Panabokke	Eastern & Allied Agencies (Pvt) Ltd.
Ms. Thilini Ghanasena	HJS Condiments Ltd
Ms. Charindi Ranasinghe	C R Exports (Pvt) Ltd
Mr. Annes Junaid	CBL Natural Foods (Pvt) Ltd
Mrs. Dawn Austin	Nidro Supply (Pvt) Ltd.
Mr. Harsha Karunarathne	Transgrow (Pvt) Ltd
Mr. Ahamed Kabir	Dilarshad Enterprises (Pvt) Ltd
Mr. Jagath Fernando	Jagro (Pvt) Ltd
Mr. M H Yakoob	Serene International (Pvt) Ltd.
Mr. Chamila Gunarathna	Aitken Spence Exports (Pvt) Ltd
Mr. S C R Anthick	Gulf International Maritime (Pvt) Ltd
Mr. Ananda Pathirage	H J S Condiments Limited
Mr. K T Ainkaran	Vegiland Exporters Pvt Ltd
Ms. Punya Nanayakkara	Nelna Agri Business
Mr. Jayantha Alwis	Alwis Agro Exports (Pvt) Ltd

Read and Adopt Audited Statement of Accounts and Balance Sheet for the year ended 31st March, 2018

The Audited Statement of Accounts and Balance Sheet (which was already circulated) was presented to the House by the Secretariat.

Commenting on the Accounts presented, Mr. Zuraish Hashim commended the Hon. Treasurer and the Immediate Past Chairman for the exceptional job done on behalf of the general membership and thanked them for their commitment.

The Annual Audited accounts were unanimously adopted and was proposed by the Chairman from the chair.

Appointment of Auditors

The house unanimously re- appointed Messrs. RN Associates (Chartered Accountants) as auditors for the current year.

Chairman then obtained the approval of the general membership and declared RN Associates as the Auditors for the year 2018/2019.

Appointment of the Company Secretary for the year 2018/2019.

Chairman then obtained the approval of the general membership to appoint the Company Secretary for the year 2018/2019.

Proposed - Mrs. Dawn Austin
Seconded - Mr. Suresh Ellawala

Any Other Business for which prior notice have been given

• i. Amendments to Article

  It was agreed to incorporate the Association constitution to the Company's Articles of the Association and to advice the company secretary to proceed with details.

• ii. Resolution nominating Signatories to the Association Bankers & Financial Instruments

  It was unanimously agreed and resolved by the general membership that signatory powers for all Association financial instruments and banking facilities to be nominated as follows; and that the names and signatures of the following office bearers be presented to all banks and financial institutions that the Association may conduct dealings, currently or in the future and are empowered by the general membership, to jointly use their discretion with regard to any and all of the Association's financial transactions.

  It was agreed and resolved by the general membership at the AGM that signatory powers for all Association financial instruments and banking facilities to be nominated as follows;

• "Any one of the office bearers & Treasurer/ Hon. Secretary"

• ii. Membership discontinuation in respect of long overdue subscriptions

  Board questioned the discontinuation of the members who have not paid their membership subs for the long time. Company secretary advised to include in to the articles as a provision to strike off from the Association. Annual Membership Subs due for the year 2015/2016, 2016/2017, 2017/2018.

• iii. Revision of annual membership subscription

  Chairman called Board Approval for the revision of annual membership subscription. Board proposed to review the Associate Membership Rs. 20,000/= from the membership after the 2019 AGM.

Chairman declared that the business of the Meeting had been concluded.

Vote of Thanks

Honorary Secretary, Ms. Thilini Gnanasena delivered the Vote of Thanks.

She thanked Dr. Shanthi Wilson and Mrs. Gayathri Ganaruwan for their valuable contributions towards the Development of feasibility study for value addition in the Fruit and Vegetable sector of Sri Lanka project of the Association.

Whilst congratulating the Chairman, she also thanked the Board members, the General Membership, Export Development Board, Government Authorities, Company Secretary and the Chamber Secretariat for their extensive support.

There being no other business, the Honorary Secretary called the Annual General Meeting to an end, and invited the guests and members for the lunch at the Cinnamon Grand Hotel, Colombo.

Annual Report:
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Annual Accounts:
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